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Standard Operating Procedure (SOP) for Business to request an update of critical supplies under COVID-19 project as managed on HS Supplies List under ITAC and SARS.

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    • Standard Operating Procedure (SOP) for Business to request an update of critical supplies under COVID-19 project as managed on HS Supplies List under ITAC and SARS.

    – Reference to Rebate 412.11

    About this SOP

    This Standard Operating Procedure (SOP) acts as a guideline for Business in adding products to the established rebate item 412.11 list, as published by ITAC on their website.

    B. Procedure

    1. Request for tariff code to be added to the “Covid19 – List of critical supplies”:

    a. The requester completes the application form, Annexure 1, application for the addition of a commodity;

    b. The requester must ensure that the motivation, where required is substantiated by sufficient prove or technical motivation why it should be added to the list;

    c. The motivation is directed to BUSA, PMO office, Jonathan.q.james@pwc.com and Nadeem.mohamed@kpmg.co.za;

    d. The BUSA recipient consolidates all requests received and forwards the request(s) to the “HS Code -Covid-19 team” (HS Team) by 9 am every morning;

    e. The HS Team will log the request in the request register, Annexure 2, and distribute the request amongst the team members for scrutiny and discussion.

    2. If the request is found not be suitable to be added to the list:

    a. The HS Team needs to update the register indicating the request was declined;

    b. Informs BUSA – PMO representative that the request was declined due to the commodity found not to be suitable for inclusion on the list;

    c. BUSA – PMO representative to inform the requester of the outcome.

    3. If the request is found to be suitable to be added to the list:

    a. The HS Team completes the Recommendation List (RL), Annexure 3, for that date;

    b. The RL is forwarded via email to ITAC for verification purposes;

    c. If ITAC disagrees with the recommendation:

    i. ITAC informs the HS Team accordingly via email;

    ii. The HS Team re-assess the recommendation and either provide a fresh recommendation to ITAC or inform the BUSA representative that the request is declined (only one rework allowed).

    d. If ITAC agrees with the recommendation – ITAC:

    i. Updates the “Covid19 – List of critical supplies”, including the document’s version number;

    ii. Convert the document to PDF format;

    iii. Published the document on their webs

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